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Weekly Stock Control
Weekly Stock Control

Weekly Stock Control manages perishable inventory by limiting orders, preventing stock rollover, and ensuring accurate availability

Davy van de Vusse avatar
Written by Davy van de Vusse
Updated this week

This is a new feature. We'd love to hear your feedback if you've been using it.

Managing perishable stock can be challenging, especially when items are available for a short time. The Weekly Stock Control feature ensures:

  • Stock resets every week – Inventory does not automatically roll over from one week to the next.

  • Order limits apply – Customers can only add items up to the stock limit you set.

  • Skipped orders do not carry forward – If a customer skips a week, any stock-controlled items in their order are removed instead of shifting to a future week where stock may not be available.

This system prevents customers from ordering out-of-stock products for upcoming weeks, ensuring inventory remains accurate.

Currently, stock-limited products are only visible to logged-in customers. Allowing new users to order them would require reserving stock before signup, risking unclaimed inventory. We may revisit this approach in the future.

Eligible Products

Weekly Stock Control can be enabled for non-subscribable, add-on products. To make a product eligible:

  1. Go to the product settings.

  2. Uncheck the Subscribable box at the bottom of the product page.

Since fresh inventory levels can fluctuate, we do not allow stock-controlled products to be part of recurring orders. This avoids disappointing customers if stock is unavailable in a given week.

We plan to explore stock control options for core products, shelf-stable products, and subscribable products in the future.

Setting Stock Levels

Stock levels are managed from the Stock Control page under the Products section. By default, stock control is disabled for all products and must be enabled manually.

Stock-controlled products showing stock count for the next two weeks

The stock editing dialog for a stock-controlled product

  • Stock can be set for up to four weeks, including the current week.

  • Setting a stock level to zero means the product is out of stock and cannot be ordered.

  • Out-of-stock products remain visible to customers but cannot be added to their cart.

This allows you to confidently manage inventory, knowing that customers won’t be able to add unavailable products to their future orders.

Products will also need to be visible (i.e. not "crew only") to appear in customer dashboards.

Editing & Monitoring Stock

Stock levels can be adjusted at any time using the Edit button. The editing dialog will display:

  • Current stock levels for the next four weeks

  • Stock already consumed

  • Remaining available stock

Admin Overrides & Overselling

  • Admins can exceed stock limits – They can manually add products to a customer’s order, even if the stock has run out.

  • Stock levels can be reduced even after orders are placed – If stock levels are lowered after customers have ordered, it may result in overselling.

  • If a product is oversold, the system will show a negative number in the "Remaining" column.

These features provide flexibility for businesses but should be used cautiously to avoid over-promising stock.

Customer Experience

Customers interact with stock-controlled products in a straightforward way:

  • They must be logged in to view and add stock-controlled items.

  • They can only add products up to the available stock limit.

  • If they skip a delivery, stock-controlled products are automatically removed from their order.

Customer dialog for a limited-stock product

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